---
title: Venue & Logistics Terms Glossary
description: Master venue and logistics terms with this glossary. From ADA compliance to run of show, learn the essentials for smooth event operations.
---
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# Venue & Logistics Terms Glossary
## Your Quick Reference For Venue And Logistics Terms—Covering Layouts, AV, Backstage, Catering, Contracts, And Operations.
#### 🏟 Venue Structures & Spaces
**ADA Compliance**
Ensuring venues and event spaces meet accessibility standards set by the Americans with Disabilities Act (or equivalent local regulations).
**Airwall**
A movable wall used to divide large event spaces into smaller rooms.
**Exhibit Hall**
A large space used for trade show booths or exhibits.
**Floor Plan**
A diagram showing the layout of event space, including seating, stages, and exits.
**Green Room**
A private space for speakers, performers, or VIPs to relax before going on stage.
**Breakout Room**
A smaller room used for workshops or discussions within a larger event.
**Plenary Session**
A meeting or session attended by all participants, typically featuring keynote speakers.
**Venue Walkthrough**
A guided tour of the venue to review setup, logistics, and event flow.
---
#### 🎭 Operations & Production
**AV (Audio-Visual)**
Equipment and services related to sound, lighting, and video at events.
**Back of House (BOH)**
Areas of the venue not accessible to attendees, used for staff, storage, and operations.
**Command Center**
The central hub for event operations and decision-making.
**Load-In/Load-Out**
The process of moving equipment and materials into and out of a venue.
**Onsite Logistics**
The coordination of activities and resources required to run the event smoothly at the venue.
**Run of Show**
A detailed schedule outlining every element of the event program.
**Security Detail**
Personnel responsible for attendee and asset safety.
**Set-Up/Tear-Down**
The assembly and dismantling of event infrastructure, staging, and equipment.
**Stage Manager**
The person responsible for coordinating stage activities, cues, and show flow.
**Technical Rehearsal**
A full run-through of the event to test AV, lighting, and logistics.
**Wi-Fi Infrastructure**
The setup of network services to provide internet access for attendees and staff.
---
#### 🍽 Attendee Services & Arrangements
**Banquet Style**
A seating arrangement with round tables, often used for meals and galas.
**Capacity Chart**
A table showing the maximum number of attendees for different room setups.
**Catering**
Food and beverage services provided at an event.
**Coat Check**
A service for securely storing coats and belongings.
**Dance Floor**
A designated area for dancing at a social event.
**Drape**
Fabric panels used for decoration or dividing event spaces.
**Pipe and Drape**
A system of pipes and fabric used to create booths or section off areas.
**Room Block**
A set of hotel rooms reserved for event attendees at a negotiated rate.
**Signage**
Visual displays used for wayfinding, branding, or event information.
**Site Visit**
An in-person inspection of a venue prior to the event.
**Table Assignment**
The process of assigning attendees to specific tables for meals or sessions.
**Transportation Plan**
The strategy for moving attendees to and from the venue efficiently.
**Venue Contract**
The legal agreement outlining terms, costs, and responsibilities for venue use.
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