Venue & Logistics Terms Glossary
Your Quick Reference For Venue And Logistics Terms—Covering Layouts, AV, Backstage, Catering, Contracts, And Operations.
🏟 Venue Structures & Spaces
ADA Compliance
Ensuring venues and event spaces meet accessibility standards set by the Americans with Disabilities Act (or equivalent local regulations).
Airwall
A movable wall used to divide large event spaces into smaller rooms.
Exhibit Hall
A large space used for trade show booths or exhibits.
Floor Plan
A diagram showing the layout of event space, including seating, stages, and exits.
Green Room
A private space for speakers, performers, or VIPs to relax before going on stage.
Breakout Room
A smaller room used for workshops or discussions within a larger event.
Plenary Session
A meeting or session attended by all participants, typically featuring keynote speakers.
Venue Walkthrough
A guided tour of the venue to review setup, logistics, and event flow.
🎭 Operations & Production
AV (Audio-Visual)
Equipment and services related to sound, lighting, and video at events.
Back of House (BOH)
Areas of the venue not accessible to attendees, used for staff, storage, and operations.
Command Center
The central hub for event operations and decision-making.
Load-In/Load-Out
The process of moving equipment and materials into and out of a venue.
Onsite Logistics
The coordination of activities and resources required to run the event smoothly at the venue.
Run of Show
A detailed schedule outlining every element of the event program.
Security Detail
Personnel responsible for attendee and asset safety.
Set-Up/Tear-Down
The assembly and dismantling of event infrastructure, staging, and equipment.
Stage Manager
The person responsible for coordinating stage activities, cues, and show flow.
Technical Rehearsal
A full run-through of the event to test AV, lighting, and logistics.
Wi-Fi Infrastructure
The setup of network services to provide internet access for attendees and staff.
🍽 Attendee Services & Arrangements
Banquet Style
A seating arrangement with round tables, often used for meals and galas.
Capacity Chart
A table showing the maximum number of attendees for different room setups.
Catering
Food and beverage services provided at an event.
Coat Check
A service for securely storing coats and belongings.
Dance Floor
A designated area for dancing at a social event.
Drape
Fabric panels used for decoration or dividing event spaces.
Pipe and Drape
A system of pipes and fabric used to create booths or section off areas.
Room Block
A set of hotel rooms reserved for event attendees at a negotiated rate.
Signage
Visual displays used for wayfinding, branding, or event information.
Site Visit
An in-person inspection of a venue prior to the event.
Table Assignment
The process of assigning attendees to specific tables for meals or sessions.
Transportation Plan
The strategy for moving attendees to and from the venue efficiently.
Venue Contract
The legal agreement outlining terms, costs, and responsibilities for venue use.